Proffesional Voicemail Greeting

Have you ever gone to leave a voicemail for someone and their outgoing message was kind of embarrassing? Or worse, have you ever had a tinge of fear strike your heart when you thought about a prospective employer or client listening to your voicemail message? Me too! In this blog, we’ll go over a professional voicemail greeting script that you can customize to fit your personality, voice, and industry.

The Importance of a Professional Voicemail Message

When you make the transition to adulthood, it’s time to step up your voicemail greeting game. While you may have loved the cute or silly messages that you made during your teenage years, the time for that has come and gone.

If you want to present yourself as a professional to prospective clients or employers, you need to make sure you have a professional voicemail greeting that reflects this. Your voicemail should communicate to the caller that you… Click To Tweet

Your voicemail should communicate to the caller that you are someone they want to work with or for.


Set yourself up for success with a professional outgoing message with these four steps.


Use an Upbeat Tone

This is all about leaving a good impression. No one wants to work with someone who is down in the dumps all the time. You don’t have to be excessively cheerful, but don’t be afraid to sound like the friendly, happy person you are in your voicemail greeting. And actually, it can be surprisingly difficult to sound upbeat on your voicemail because you’re not actually talking to anyone. Here’s a little trick: Before you begin, make sure to smile. You will naturally sound more friendly and positive.


Slow it Down

I’m not saying to talk in slow-motion, but speak just a little bit slower than you think you should. People have a tendency to rush through their voicemail recordings. Speaking slowly will allow people to understand what you’re saying more clearly. You want to sound relaxed and confident in your message, not rushed or hurried.


Get to a Quiet Place

There’s nothing worse than listening to a voicemail recorded by a person who was in the middle of a bustling area. And make sure to record your greeting at your normal talking level – you don’t need to yell, but don’t whisper either.


Use the Script

Before you hit record, read through the script a few times so it won’t sound like you’re reading, but you want to make sure that you’re not rambling or doing it from memory because including “uh’s” and “um’s” just isn’t professional. I know it sounds silly to read your voicemail greeting, but it will make it better.


Your voicemail message could be one of the first things that a potential customer or boss will learn about you.



Your Professional Voicemail Greeting Script

Hello, you’ve reached [your name], [your title] at [your company]. I’m currently away from my phone or on another call. Please leave your name, your number, and a brief message, and I’ll be sure to get back to you as soon as I’m available. Thank you and have a great day!

If this is a little too bland for you, you can make it more creative by adding an encouraging or motivational quote at the end or asking a person to leave a random fact for you in their message with the promise to move them to the top of your call back list if they do so. Asking for a random fact might encourage someone who wasn’t going to leave a voicemail to actually do so.

Your voicemail message could be one of the first things that a potential customer or boss will learn about you, so you want to make sure that you put your best foot forward! Now that you have your professional voicemail greeting script, you are ready to go out and land that next job you’ve been wanting or connect with your customers on a deeper level.


Have any other tips for a professional voicemail message?

Tell us in the comments below.



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